IAM Governance Doc

AI-Powered IAM Governance Docs

Replace Spreadsheets and Static PDFs with AI-supported, Audit-ready Governance Documentation.

From Spreadsheets to Smart Governance

IAM Governance Doc in NEXIS 4 transforms regulatory documentation from a static requirement into a living, operational asset. Instead of managing fragmented Word or Excel files, or Wiki-based appraoches organizations gain a centralized, versioned and policy-driven documentation layer that is directly tied to real-world identity and access data.

Structured templates guide application owners, while integrated AI analyzes existing documents to pre-fill relevant sections and flag inconsistencies in real time. Every concept becomes an active part of your governance strategy – continuously updated and audit-ready.

Each IAM Governance Documentation captures the complete access governance context for an application or service, including:

Business and technical application details

Purpose, risk classification and regulatory scope (e.g., DORA, BAIT, VAIT, GDPR, SOX)

Role structures and entitlement catalogs

Criticality ratings and SoD constraints

Review workflows and approval chains

Connectivity and master data references

Faster creation

AI-assisted onboarding reduces time spent on documentation

Audit-Ready Evidence

Every change is versioned, traceable, and reviewable

Lifecycle Integration

IAM Governance Docs are tied to real IAM and SoD workflows

Better Quality

Validated inputs ensure consistency and regulatory alignment

Scalable Governance

Efficient across 20 or thousands of applications – without extra effort

Policy Framework: Structured Policy Layer for IAM and Compliance Teams

Central templates define mandatory sections, metadata, control questions and approval steps, aligned with internal policies and regulations such as DORA, BAIT, VAIT and ISO 27001.

Each application receives a risk classification that drives scope and depth of documentation. High risk systems can require extended sections, additional controls or more stringent approval flows.

Segregation of Duties (SoD) rules, toxic combinations and policy constraints are documented. The interactive SoD matrix and policy rules provide a consistent control layer across cloud, SaaS and on-prem systems.

NEXIS 4 extracts relevant information from existing documentation (user stories, specifications, Confluence pages) and pre fills the IAM Governance Doc. Explainable AI validates consistency and supports authors during refinement.

Authorization Catalog: Single Source of Truth for Roles and Entitlements

At the core of each IAM Governance Doc is a structured authorization catalog. NEXIS 4 imports current roles and entitlements from connected IGA systems, PAM and other sources, and pre-fills the catalog with live data. Concept metadata (such as criticality tags) is written back into IGA to keep implementation and documentation in sync.

Core Capabilities:

Catalog of individual permissions and application roles with descriptions
Criticality ratings and risk levels per entitlement

SoD classifications and mapping to SoD classes (for example front office, back office)

Linkage to underlying system entitlements in IGA, PAM and other IAM platforms

Control Mapping & Evidence Support: From Governance Text to Audit Ready Evidence

IAM Governance Doc is designed as an evidence engine for audits and internal controls:

Control Mapping

Link documentation to regulatory controls (ISO, DORA, SOX, NIST VAIT, MaRisk)

Validation & Drift Detection

Compare documented state vs. actual entitlements

Versioning

Regenerate historical versions for point-in-time audits

Reports & Logs

Pull structured reports with access timelines and role evolution

Business roles make our life better - With NEXIS 4 role management we can standardize user access and improve our internal customer experience.

Matthias Kruse

IAM Specialist, Hamburg Commercial Bank

Facilitating Nexis tools and consulting services allowed us to streamline and secure user management processes.

Thomas Schertel

Area manager IT operations, Witt-Gruppe

With Nexis consulting services we were able to conceptualize an IdM infrastructure based on our company-specific requirements. Furthermore, Nexis provided valuable support to help us develop a profound strategy for future-proof IAM.

Bernadette Müller

IAM Project manager, Krones

NEXIS successfully allows us to monitor and improve the fulfilment of relevant regulatory requirements. It covers our company-wide compliance and SoD controls and provides a new level of transparency and auditability. It thus is one of the core elements of our security infrastructure.

Dominik Schönwetter

Head of Accounting Solutions & Applications | Head of A1 User Access (SAP) Austria & Macedonia, A1 Telekom Austria

Your Personal Webdemo

Get to know NEXIS in action!

Let us guide you through the software in a no-obligation session and explore its full potential for your business.

Here’s what to expect from your personal NEXIS web demo:

15-minute Preliminary Talk

Brief preparation call to understand your needs.

Approx. 60-minute Demo

Insights into all product features, tailored to your priorities.